A shared workspace for community-serving organizations.
Starhaven One brings intake, case and program management, staff coordination, and reporting into one secure place, with AI that helps with administrative work while your staff stay in charge.
In development · not yet availableEverything your team needs to see, in one place.
Each organization will get its own workspace with staff accounts, role-based permissions, and workflows configured to its programs. The dashboard below is a concept. Switch between example organizations to see how the same platform adapts to different work.
Good morning, Dana.
Housing assistance program- #2417 Rental assistanceMissing documents
- #2416 Housing search supportNew
- #2415 Utility assistanceReady for review
- #2414 Rental assistanceAssigned · M. Torres
Intake #2417 has been summarized. Two required documents appear to be missing.
- Missing: proof of current income
- Missing: signed information release
- Call back applicant #2409Overdue
- Verify landlord form for #2398Today
- Shelter partner referral follow-upTomorrow
- Quarterly program reportFriday
Interface concept with fictional organizations and fictional data. Try reviewing the assistant's draft to see how staff approval works.
Where things stand today.
We'd rather be clear than impressive. Core features are being built and tested now, but Starhaven One is not yet available and not ready for real client data. See the build log.
- Building
Digital intake
Configurable forms, submission review, missing-information requests, routing
- Building
Case and program management
Service records, program participation, follow-up tasks
- Building
Staff dashboards and tasks
Assignments, deadlines, and program activity for each person
- In design
AI assistance
Summaries, drafts, and missing-information checks with required staff review
- Building
Reporting and analytics
Program reports from verified records
We are talking with organizations about their workflows and early participation. A conversation is free and commits you to nothing.
Before any organization uses Starhaven One with real client information, we'll review the privacy, confidentiality, reporting, security, and integration requirements that apply to that organization and program.
A closer look at the concept.
From application to assignment.
Organizations will build intake forms for the applications and service requests they receive. Staff review each submission, request anything missing, and assign it to the right person or team.
- Configurable forms for each program
- Document checklists with missing-item requests
- Routing and assignment to staff or teams
- Photo IDReceived
- Lease agreementReceived
- Proof of current incomeRequested
A clear record of the work.
Authorized staff will manage service records, track program participation, and assign follow-up, with a history of who did what and when.
- Service records visible only to authorized staff
- Program enrollment and participation tracking
- Follow-up tasks tied to each record
- Enrolled in program · Jul 8 · M. Torres
- Landlord contacted · Jul 15 · M. Torres
- Assistance approved by program lead · Aug 2
- Follow-up visit scheduled · Sep 30
- Confirm lease renewalDue Oct 5
Help with the paperwork, not the decisions.
The assistant will summarize intake information, prepare administrative drafts, find approved organizational information, and flag what's missing. Every output is a draft until authorized staff approve it.
- Drafts are labeled and require staff approval
- Nothing enters an official record or leaves the organization without review
- AI never makes legal, housing eligibility, benefits, or other consequential decisions
Draft letter requesting proof of income for intake #2417.
Reports from records you've verified.
Program activity and outcomes will be tracked as work happens, so reports for funders and boards come from verified records instead of being rebuilt by hand.
- Program activity and outcome tracking
- Reports built only from verified information
- Exports for funders and boards
All screens on this page are concepts with fictional data.
What Starhaven One won't do.
Knowing the limits matters as much as knowing the features.
Make decisions about people
AI will not decide eligibility, legal matters, benefits, or anything else with consequences for the people you serve.
Replace required systems
The first version will not replace the regulated, mandated, or specialized systems your programs may already require. It's designed to work alongside them.
Take real data before it's ready
Starhaven One won't hold real client information until the applicable requirements for that organization have been reviewed and met.
We help you get it running.
Organizations that adopt Starhaven One won't be left to figure it out alone. Implementation services will support each organization's move to the platform.
- 01
Assess
An initial look at your programs, workflows, and the systems you already use.
- 02
Configure
Your organization's own workspace, staff roles, and permissions.
- 03
Set up intake
Intake forms and workflows built around each of your programs.
- 04
Connect
Integrations and data migration, where appropriate.
- 05
Train
Hands-on training so your staff are confident from day one.
- 06
Support
Ongoing technical support as your needs change.
Pricing isn't published yet. We're validating costs and scope with prospective organizations first. Before anyone commits, we'll explain in writing what's included, what costs extra, and what the software can't do.
Help shape Starhaven One.
We're speaking with a small number of community-serving organizations about their workflows and possible participation in an early pilot. A conversation is free and doesn't commit you to anything.
Please keep it general
Don't include client names, case details, health or financial information, or any other confidential records. Describe the kind of work that takes your team's time, and we'll take it from there.
What you submit is delivered to our business inbox through our form provider and used only to respond to you. It is never entered into an AI tool. Read the privacy notice.
Prefer email? Write to hello@starhaventech.com.